BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is seeking to hire an experienced orchardist to perform specialty pruning on the fruit trees in the historic Zapf open space orchard, located at 6412 Hygiene Road, Longmont, CO 80503. The trees need to be pruned to maintain tree health and promote fruit production as part of an ongoing effort to restore the orchard. All work may begin after receiving the Notice to Proceed and will be completed before Monday, February 28, 2022.

CONTRACT LANGUAGE:

The successful bidder will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. Work will not commence until the County has issued a Notice to Proceed to the selected Contractor.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFQ.

In the event the selected contractor is unable to commence work as agreed to, the County may rescind the RFQ award and proceed to award the contract to another bidder based on this RFQ, re-RFQ the work, or proceed in any lawful manner the County deems necessary.

PAYMENT FOR SERVICES:

The selected Contractor will be paid upon completion of the Project once Work is inspected and approved by the County.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

PRE-RFQ MEETING:

A Pre-Bid meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this RFQ:

1. Attachment A: Project Site Map
2. Attachment B: Heritage Fruit Tree Restoration Plan and General Care
3. Attachment C: Purchase Order Terms and Conditions
4. Attachment D: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this RFQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. JANUARY 20, 2022. A response from the county to all inquiries will be posted and sent via email no later than JANUARY 25, 2022.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

RFQs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on JANUARY 27, 2022.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFQ #7302-22