What is Attendance Tracking System?
This is the web based system for marking attendance for our CCAP families that replaced the POS machines in April 2018. For more information please visit Colorado Office of Early Childhood look under Use the Attendance Tracking system (ATS) for more detailed assistance.
Where can I find ATS training videos to help me learn how to use this system?
Please study the helpful PARENT videos. The child care center and home providers should study the PROVIDER videos
How do I get the 8-number to start using CCAP?
When a parent receives their CCAP authorization, they will receive a welcome email from the state. They will click on the link and select an 8 number code to be used for all their attendance tracking. The code cannot repeat itself in a series and also cannot begin with zero.
What If my child(ren) arrives to school on the bus?
The CCAP providers have been instructed to sign in your child for you. You will need to approve that “pending” attendance within 9 days. When counting the 9 days please be sure to include the weekends.
What does PENDING mean?
Pending means the child care provider checked your children in and out on your behalf. It is the adult caretaker’s responsibility to approve, modify or delete those pending attendance days according to actual attendance. Do not ever approve attendance if your child was absent that day as that would be considered fraudulent.
The expectation is that at pick up the parent will sign into the ATS kiosk and look for any pending attendance under the confirmation column. View YouTube videos for any additional tutoring on this subject.
What if miss the deadline for approving pending attendance?
It is very possible that the payment will become the responsibility of the adult caretaker to pay the provider for the day left in pending attendance. This is the same rule with missed swipes in POS.
Why does it show 11:59pm (pending) for a check-out?
When you see an 11:59pm pending that means neither parent nor provider checked the child out; the machine did so instead. Since it is in pending mode the parent will need to click on the time and change it to the correct check out time before approving. The 9 day window (including weekends) apply for approving pending attendance.
How does ATS work when there are two CCAP cases for one child?
If parents each have their own CCAP case due to individual custody arrangements, the parents will need to talk with the child care provider to plan how they will coordinate check in and out to avoid confusions.