BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting proposals from qualified and experienced Professionals to provide expert service in legal water rights and water resources engineering services on an as-needed basis to support the Parks & Open Space Department’s water resource planning and water rights administration work.

BCPOS owns, manages, and holds conservation easements on over 105,000 acres of open space including an associated water rights portfolio. These water rights support 25,000 acres of agriculture production, ecosystems, recreation, and watershed restoration projects throughout the Open Space Park system.

Due to the nature of the work, it is infeasible and inefficient to put each individual item out for bid and imperative for the consultant to build an in-depth knowledge of the County’s portfolio. As such the County intends to select a single Contractor for this on-going service.

The selected Contractor will support the Water Resources team in the planning, administration, and future development of the County’s water rights interests. As part of the Agricultural Resources Division, the Water Resources team is responsible for all activities associated with the administration and protection of the County’s water rights portfolio including water rights evaluations, planning, defense, and development. In addition, the division is responsible for day-to-day management and operations, long term asset management, and infrastructure upgrades and expansions.

CONTRACT LANGUAGE:

The County is seeking a qualified Contractor to retain for future projects of the discipline as described above.

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The selected Contractor will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and require individual proposals.

Proposers should list and provide in the Submittal section the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.

The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, telephone consultation, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

PAYMENT FOR SERVICES:

Contractor shall submit, in writing, to Boulder County, a request for payment monthly and provide an invoice within 30 days of the close of each billing period. Additionally, all invoices should contain the current date, office telephone number, company contact, invoice number, total amount due and current remit address.

Invoices shall be submitted with the following detail including but not limited to:

1. On company letterhead
2. Depending on the activity completed include designated project name and/or property name
3. Date(s) of work performed
4. Type of work performed with sufficient detail to permit the County to understand the nature of the service
5. Name of Boulder County staff representative requesting service
6. Aggregate number of hours performed
7. An itemization of direct expenses for each task including
   1. Individual meeting dates
   2. Individual dates for phone call consultations
   3. Recommendations, interpretations and/or guidance for services
   4. Engineering review and analysis
8. Company’s personnel rate of service provided

PRE-PROPOSAL MEETING:

A Pre-proposal meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this SOQ:

1. Attachment A: Purchase Order Terms and Conditions
2. Attachment B: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. August 25, 2021. A response from the county to all inquiries will be posted and sent via email no later than August 27, 2021.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

SOQs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on September 9, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.

Email purchasing@bouldercounty.org; identified as SOQ# 7263-21 in the subject line.

SOQ 7263-21

The attached addendum supersedes the original Information and Specifications regarding SOQ # 7263-21 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

Please Note: The new submittal due date is on or before 2:00 p.m. Mountain Time on September 9, 2021.

SOQ 7263-21 Addendum 1