Bidding Opportunity
**The due date for this bidding opportunity has passed**

NEDERLAND MINING MUSEUM ROOF REPLACEMENT

Due Date: 07/20/2020 2:00 pm
Bidding Number: BID #7155-20
Bidding Categories: Parks and Open Space
Pre-bid Date and Time: 06/25/2020 2:00 pm
Pre-bid Location:

ONSITE PREVIEW INFORMATION:

All interested parties, that timely request a project site appointment, will be permitted to access the facility one (1) time and for a one (1) hour by appointment for an outside project preview. Only one (1) represented company, firm or contractor will be schedule per one (1) hour site visit. The number of representatives per company, firm or contractor is limited to two (2) individuals. All interested parties will have the same exact access to the project site and one (1) hour time frame to preview the project. In the event interested parties want to access the roof, two (2) individuals are required to be in attendance and provide their own equipment to access the roof. BCPOS staff will not provide any assistance to any interested parties. Access to the building interior will not be permitted. Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by County.

Additional requests to access the project site a second time will not be granted. Viewing the project site is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Interested parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to schedule the onsite preview on or before 2:00 p.m. Mountain Time on June 25, 2020. Project previews will be conducted between 9:00 a.m. and 4:00 p.m., June 30, 2020, and 9:00 a.m. and 4:00 p.m., July 1, 2020.

Other Comments:

BACKGROUND:

Boulder County Parks and Open Space (BCPOS) is requesting bids from qualified and experienced roofing Contractors to install and apply a rubberized roofing material to replace the current rolled roofing located at the Nederland Mining Museum. The building is located at 200 N. Bridge Street, Nederland, CO 80466. The selected Contractor will be responsible for removing and disposing of old rolled roofing, then installing barrier board and rubberized membrane to the building’s entire roof structure. The selected Contractor will complete all aspects of the project, weather permitting, within sixty (60) business days from the date of the Notice to Proceed.

This facility is sometimes open to the public and is used as an office space for BCPOS employees on occasion. Work performed on the roof of the building will be scheduled when the building is occupant free as to avoid disturbances of the museum’s operations, its occupants and the public. The selected Contractor will be given access to the inside of the building upon onsite request through the designated BCPOS employee. The Contractor will be expected to operate within the rules and regulations of Parks and Open Space (see Attachment C).

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this BID.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another bidder based on this BID, re-bid the work, or proceed in any lawful manner the County deems necessary.

ONSITE PREVIEW INFORMATION:

All interested parties, that timely request a project site appointment, will be permitted to access the facility one (1) time and for a one (1) hour by appointment for an outside project preview. Only one (1) represented company, firm or contractor will be schedule per one (1) hour site visit. The number of representatives per company, firm or contractor is limited to two (2) individuals. All interested parties will have the same exact access to the project site and one (1) hour time frame to preview the project. In the event interested parties want to access the roof, two (2) individuals are required to be in attendance and provide their own equipment to access the roof. BCPOS staff will not provide any assistance to any interested parties. Access to the building interior will not be permitted. Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by County.

Additional requests to access the project site a second time will not be granted. Viewing the project site is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Interested parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to schedule the onsite preview on or before 2:00 p.m. Mountain Time on June 25, 2020. Project previews will be conducted between 9:00 a.m. and 4:00 p.m., June 30, 2020, and 9:00 a.m. and 4:00 p.m., July 1, 2020.

Interested party representatives attending the site visit will not be allowed to ask any questions of the county representative. If any questions are asked by the party representatives, the county representative will refer the interested party representatives to submit their questions in writing as directed in this Invitation to Bid. The county will post the answers to the submitted written questions in a posted bid addenda, as directed, in this Invitation to Bid.

Face masks and distancing protocols of at least 6 feet shall be followed. There will not be a sign-in sheet or any other documents provided on-site. Conversation between the county representative and the interested party representatives will not be conducted. The county representative will remain onsite for the duration of the site visit and leave only after the interested party representatives have left the site.

Due to the importance of the project and budgetary restraints, all interested parties are strongly encouraged to access the project site for a project preview to ensure the submittal of a complete bid. Change order requests due to incomplete bids or a miscalculation of required tasks by the selected contractor will not be entertained by the county and will be the sole financial responsibility of the selected contractor to complete the Project.

Please note that the County may reschedule site visit appointments or modify the process at any time due to changing circumstances related to the current COVID-19 pandemic.

ATTACHMENTS:

The following documents are part of this BID:

  1. Attachment A: Location Map

  1. Attachment B: ICC-ES Evaluation Report

  1. Attachment C: Parks and Open Space Rules and Regulations

  1. Attachment D: Sample Contract

PAYMENT & PERFORMANCE BONDS:

Both a payment and a performance bond are required for this project, if applicable, and each bond must equal 100% of the proposed cost. Please include the cost of this bonding into the total proposed cost.

Payment and Performance Bond requirements are addressed in the attached Sample Contract. Payment and Performance bonds will be required for BIDS over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, retainage and a Notice of Final Settlement posting will be required.

BID BOND:

A bid bond is not required for this Project.

WRITTEN INQUIRIES:

All inquiries regarding this BID will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. JULY 8, 2020. A response from the county to all inquiries will be posted and sent via email no later than JULY 14, 2020.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

Please note: Due to COVID-19, proposals will only be accepted electronically by emailing purchasing@bouldercounty.org.

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 P.M. MOUNTAIN TIME ON JULY 20, 2020. A bid opening will be conducted at 3:00 p.m. via email to all who have submitted a bid.

BID #7155-20

The attached addendum supersedes the original Information and Specifications regarding BID # 7155-20 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

BID #7155-20 Addendum 1