BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting proposals for two (2) Museum Master Interpretive Plans (MMIP): one (1) for the Agricultural Heritage Center (AHC) located at 8348 Ute Highway, Longmont, CO 80503 and the other for two (2) locations which, for the purposes of this request for Proposals, will be referred as the Mining Museums. They are the Nederland Mining Museum (NMM) located at 200 North Bridge Street, Nederland, CO 80466 and the James F. Bailey Assay Office Museum (AOM) located at 6352 Fourmile Canyon Drive, Boulder, CO 80302

These plans will update educational themes to better reflect a more inclusive human history. The selected Contractor will complete all aspects of the plans by December 30, 2022.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another proposer based on the RFP, re-bid the work, or proceed in any lawful manner the County deems necessary.

PAYMENT FOR SERVICES:

The selected Contractor may invoice upon completion and BCPOS approval of the following Project milestones:

1. Data collection, site visits, and meetings to increase familiarity with AHC and the Mining Museums to be used in the development of the draft and then final outlines for each MMIP
2. Research, writing and submission of draft of MMIPs and updating the final MMIPs with BCPOS feedback
3. Submission of final MMIPs for approval by BCPOS. Leading orientation presentations of plans: one (1) for staff, one (1) for AHC volunteers, and one (1) for volunteers of the Mining Museums

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

PRE-PROPOSAL MEETING:

A Pre-proposal meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this RFP:

1. Attachment A: Museum Locations
2. Attachment B: Museum Information
3. Attachment C: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. April 13, 2022. A response from the county to all inquiries will be posted and sent via email no later than April 19, 2022.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

RFPs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on April 26, 2022.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFP #7335-22

The attached addendum supersedes the original Information and Specifications regarding RFP # 7335-22 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

RFP #7335-22 Addendum 1