Bidding Opportunity
**The due date for this bidding opportunity has passed**

Hygiene Dairy Produce Processing and Storage Facility

Due Date: 09/28/2020 2:00 pm
Bidding Number: RFP #7169-20
Bidding Categories: Parks and Open Space
Pre-bid Location:

PRE-PROPOSAL MEETING:

An optional Pre-proposal meeting will be scheduled.

All interested Parties, that timely request to participate in the optional Pre-Proposal meeting, will be permitted access to the project site, this will last approximately 1 hour. Only one (1) designated representative from a company/firm will be scheduled. Attending the Pre-proposal meeting is not mandatory nor is it required to submit a proposal for the project, but instead, is highly encouraged.

Please see Attachment F for location information; 7694 N. 63rd Street, Longmont, CO 80503.

Due to the importance of the project and budgetary restraints, all interested Parties are strongly encouraged to attend the pre-proposal meeting to ensure the submittal of a complete bid. Change order requests due to incomplete bids or a miscalculation of required tasks by the selected contractor will not be entertained by the County and will be the sole financial responsibility of the selected contractor to complete the Project.

Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by the County.

Interested Parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to reserve a place at the pre-proposal meeting, reserved spaces will be on a first-come, first-serve basis. The meeting date and time will be disclosed when a reservation is made. This is a private, leased property, access will not be permitted beyond the pre-scheduled, pre-proposal meeting.

Questions regarding additional information not covered in this Request for Proposal or at the pre-proposal meeting, are to be directed to purchasing@bouldercounty.org The county will post the answers to the submitted written questions in a posted, bid addenda, as directed, in this Request for Proposal.

Boulder County adheres to the Colorado State Department of Public Health & Environment Guidelines as related to the COVID-19 pandemic, therefore, a limit of only 10 people, including staff, may attend the meeting. For the safety of all potential bidders attending and staff, if you have recently been in close contact with anyone who has contracted COVID-19 or are experiencing symptoms, please refrain from attending. Additional requirements are as follows:

  1. Information will not change hands.  No documents, writing instruments, business cards, sign in sheets, etc.;
  2. All participants are required to wear face coverings;
  3. All participants are required to maintain at least 6 feet of physical distancing at all times;
  4. Participants will be allowed to record the presentation, take photos or videos of the site in order to review with sub-contractors or reference for proposal submission.

Please note that the County may reschedule the Pre-proposal meeting, terminate or modify the process at any time due to changing circumstances related to the current COVID-19 pandemic.

This is an active working agricultural operation currently leased to a private tenant, therefore, the County representative will remain onsite for the duration of the site visit and leave only after the interested Party representatives have left the site. Access without County supervision is not permitted.

Other Comments:

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is seeking proposals from qualified and experienced Contractors for the design and the construction of a Produce Storage and Washing/Handling Facility. The new facility will be constructed on the Hygiene Dairy Open Space agricultural property located at 7694 N. 63rd Street, Longmont, CO 80503. One contractor will be selected to oversee the entire Project from design to construction.

With the passing of the Food Safety and Modernization Act (FSMA), several of the County’s organic vegetable producers will be looking for produce handling facilities to meet these requirements. This facility will meet the requirements for washing, handling, packaging and storing of organic produce raised on this property. This type of facility is required in order to handle and wash produce for human consumption based on the guidelines put forth by the Food Safety and Modernization Act (FSMA). The selected Contractor will complete all aspects of the project within 8 months from the date of Notice to Proceed.

Proposers are advised that this Project will not commence until April 2021. The Project will be awarded and a contract will be executed in 2020 specifically for services to begin in 2021.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another proposer based on the RFP, re-bid the work, or proceed in any lawful manner the County deems necessary.

PAYMENT & PERFORMANCE BONDS:

Both a payment and a performance bond are required for this project and each bond must equal 100% of the proposed cost. Please include the cost of this bonding into the total proposed cost.

Payment and Performance Bond requirements are addressed in the attached Sample Contract. Payment and Performance bonds will be required for proposals over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

Contractors are advised, all bonds are required to be secured prior to the execution of the contract in 2020 and said bonds will remain in place, for the duration of the contract through the Notice of Final Settlement.

BID BOND:

A bid bond is not required for this Project.

PRE-PROPOSAL MEETING:

An optional Pre-proposal meeting will be scheduled.

All interested Parties, that timely request to participate in the optional Pre-Proposal meeting, will be permitted access to the project site, this will last approximately 1 hour. Only one (1) designated representative from a company/firm will be scheduled. Attending the Pre-proposal meeting is not mandatory nor is it required to submit a proposal for the project, but instead, is highly encouraged.

Please see Attachment F for location information; 7694 N. 63rd Street, Longmont, CO 80503.

Due to the importance of the project and budgetary restraints, all interested Parties are strongly encouraged to attend the pre-proposal meeting to ensure the submittal of a complete bid. Change order requests due to incomplete bids or a miscalculation of required tasks by the selected contractor will not be entertained by the County and will be the sole financial responsibility of the selected contractor to complete the Project.

Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by the County.

Interested Parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to reserve a place at the pre-proposal meeting, reserved spaces will be on a first-come, first-serve basis. The meeting date and time will be disclosed when a reservation is made. This is a private, leased property, access will not be permitted beyond the pre-scheduled, pre-proposal meeting.

Questions regarding additional information not covered in this Request for Proposal or at the pre-proposal meeting, are to be directed to purchasing@bouldercounty.org The county will post the answers to the submitted written questions in a posted, bid addenda, as directed, in this Request for Proposal.

Boulder County adheres to the Colorado State Department of Public Health & Environment Guidelines as related to the COVID-19 pandemic, therefore, a limit of only 10 people, including staff, may attend the meeting. For the safety of all potential bidders attending and staff, if you have recently been in close contact with anyone who has contracted COVID-19 or are experiencing symptoms, please refrain from attending. Additional requirements are as follows:

  1. Information will not change hands.  No documents, writing instruments, business cards, sign in sheets, etc.;
  2. All participants are required to wear face coverings;
  3. All participants are required to maintain at least 6 feet of physical distancing at all times;
  4. Participants will be allowed to record the presentation, take photos or videos of the site in order to review with sub-contractors or reference for proposal submission.

Please note that the County may reschedule the Pre-proposal meeting, terminate or modify the process at any time due to changing circumstances related to the current COVID-19 pandemic.

This is an active working agricultural operation currently leased to a private tenant, therefore, the County representative will remain onsite for the duration of the site visit and leave only after the interested Party representatives have left the site. Access without County supervision is not permitted.

ATTACHMENTS:

The following documents are part of this RFP:

  1. Attachment A: Building End Profiles
  2. Attachment B: Building Location
  3. Attachment C: Building Side Profiles
  4. Attachment D: Ideal Shed Floor Plan
  5. Attachment E: Proposed shed locations
  6. Attachment F: Optional Pre-bid meeting location
  7. Attachment G: Current and Future Equipment
  8. Attachment H: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. September 17, 2020. A response from the county to all inquiries will be posted and sent via email no later than September 21, 2020.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

Please note:

Due to COVID-19, proposals will only be accepted electronically by email.

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on SEPTEMBER 28, 2020.

RFP #7169-20

The attached addendum supersedes the original Information and Specifications regarding RFP # 7169-20 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

Please Note: Since this is a RFP there will be no public opening as referenced in the RFP document.

RFP #7169-20 Addendum 1