Optional Pre-Proposal Meeting

An Optional Pre-Proposal Video Conference Meeting through Microsoft Teams will be held on March 15, 2022, at 12:00 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 786 511 538#.

Purpose/ Background

Due to limited parking capacity and access related impacts on CR 130 and at both the Hessie Trailhead and 4th of July Trailhead, over the last 10 years Boulder County (“County”) has partnered with both the City of Boulder (“City”), which owns the 4th of July Trailhead, parking lot, and campground, and the United States Forest Service (“USFS”), which owns most of the public lands accessed by both trailheads, to manage the area to provide for safe, predictable and orderly access to the trails and public lands extending west from these trailheads.

In 2012 Boulder County began operating a shuttle service to the Hessie Trailhead, which has alternately run from either the Nederland High School (597 CR 130, Nederland, CO 80466) and/or the Nederland RTD Park-n-Ride (300 S Jackson St, Nederland, CO 80466). Over time, average daily ridership on this shuttle has grown from an average of 200 to nearly 800 daily boarding’s. In 2021, shuttle service operated weekends and holidays from Memorial Day Weekend through October 10, and on Fridays from Memorial Day Weekend to August 6, for a total of 54 days of operation and ~2,600 annual service hours.

In 2018, Boulder County began implementing a traffic checkpoint at the Nederland High School, whereby on weekends after the trailhead parking was full, vehicles were only let past the checkpoint after a vehicle had left the trailheads and a parking space had opened up. The traffic checkpoint has proven very effective at limiting traffic congestion on CR 130 and at the trailheads, turning around an average of 400 cars per day in 2021, but is very staff intensive to manage.

In 2022, Boulder County would like to continue shuttle service to the Hessie Trailhead and implement a timed entry permit system for the Hessie and 4th of July Trailheads. Within the last several years, both the National Park Service (Rocky Mountain National Park), and the USFS (Brainard Lake Recreation Area and Mt Evans Scenic Byway) have turned to timed entry permit systems to manage access to increasingly popular public lands.

Boulder County’s preference is to hire a single contractor to both 1. operate and manage shuttle service to the Hessie Trailhead, and 2. manage and implement a timed entry permit system for the Hessie and 4th of July trailheads. However, we also invite bidders to submit proposals for the portions of the scope that they are able to fulfill, as defined in the Submittal Section of this RFP, and Boulder County is open to selecting multiple contractors in order to fulfill the entire scope.

Optional Pre-Proposal Meeting

An Optional Pre-Proposal Video Conference Meeting through Microsoft Teams will be held on March 15, 2022, at 12:00 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 786 511 538#.

Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. March 21, 2022. A response from the county to all inquiries will be posted and sent via email no later than March 24, 2022.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on March 30, 2022.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFP #7320-22

The attached addendum supersedes the original Information and Specifications regarding RFP # 7320-22 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

RFP #7320-22 Addendum 1