Bidding Opportunity
**The due date for this bidding opportunity has passed**

Gap Analysis for Divisions within Community Planning & Permitting, Parks and Open Space, and Public Works

Due Date: 12/10/2021 2:00 pm
Bidding Number: RFP #7278-21
Bidding Categories: Community Planning and Permitting, Parks and Open Space, Public Works
Pre-bid Date and Time: 11/29/2021 12:00 am
Pre-bid Location:

Optional Pre-Proposal Meeting

An optional pre-proposal Video Conference Meeting through Microsoft Teams will be held on November 29, 2021 at 12:30 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 146 707 869#.

Other Comments:
  1. Purpose/Background

Boulder County is soliciting proposals from experienced and qualified consultants to perform a gap analysis of existing capital project planning and asset management operations & processes and to make recommendations for implementing a computerized Asset Management System (AMS) and Project Portfolio Management System (PPM) across three separate county departments, including Public Works (PW), Parks & Open Space (POS), and Community Planning & Permitting (CP&P) with support from the Information Technology (I.T.) department. These services (gap analysis and system recommendations) are required to evaluate potential tools for better asset management, maintenance, project planning, processes, and staffing as well as understanding commonalities**. The desired result is a report identifying gaps between current practices within Boulder County and industry best-practices as well as potential solutions that might be provided by an AMS, a PPM, or both related to capital project planning, projects implementation, and maintenance. The recommendations must meet the needs of each department (PW, POS, and CP&P) and include what management and administration are required to run each of these systems. The budget amount is $30,000, pending approval by the Boulder County Commissioners (budget hearing scheduled for December 9, 2021). If elements of the proposed scope of work are expected to exceed the budget, applicants should include details about scaling the scope of the project to meet the budget.

  1. Optional Pre-Proposal Meeting

An optional pre-proposal Video Conference Meeting through Microsoft Teams will be held on November 29, 2021 at 12:30 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 146 707 869#.

  1. Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at on or before 2:00 p.m. November 30, 2021. A response from the county to all inquiries will be posted and sent via email no later than December 3, 2021.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

  1. Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on December 10, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.


Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.

Email; identified as RFP # 7278-21 in the subject line.

All RFPs must be received, and time and date recorded by authorized county staff by the above due date and time. Sole responsibility rests with the proposer to see that their RFP response is received on time at the stated location(s). Any responses received after due date and time will be returned to the proposer.

The Board of County Commissioners reserves the right to reject any and all responses, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

Contractors and their employees, subcontractors, and agents must comply with all federal, state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County policies, guidelines, and protocols.

Please be advised of the following contract term required for all Boulder County contracts effective 12/1/21:

COVID-19 Vaccine Requirement for Certain Contractors of County

On September 28, 2021, the Boulder County Board of Commissioners adopted a COVID-19 vaccine requirement policy that applies to, as relevant here, all employees of independent contractors of the County that perform county work in a county facility. For purposes of this policy, “perform work in a county facility” means any employee of an independent contractor that routinely performs more than fifteen (15) hours per month of county work that takes place in or on a county facility/property. Under the County’s COVID-19 vaccine requirement policy, these individuals are required to receive a COVID-19 vaccine unless a reasonable accommodation based on medical reasons or due to a sincerely held religious belief is requested and approved. The policy requires that, by December 1, 2021, all individuals to which the policy applies must be fully vaccinated and submit proof of vaccination or have an approved reasonable accommodation in place. Therefore, beginning December 1, 2021, any employees of Contractor that perform county work in a county facility must be in compliance with the County’s vaccine requirement policy unless Contractor can show proof that it is in compliance with its own COVID-19 vaccine requirement policy or is required by local, state, or federal law or regulation to be compliant with a COVID-19 vaccine requirement policy.

RFP #7278-21