Introduction

Aon is assisting Boulder County in the evaluation of administrators for their COBRA and Flexible Spending Account (FSA)programs to be offered to its employees. This Request for Proposal (RFP) outlines the requirements that must be met and solicits data that will be used to complete this evaluation. In order for your organization’s proposal to be considered, it is important that you follow the instructions outlined below and respond to this RFP by May 19, 2022.

The information in this request should be considered completely confidential. No portion of this document may be reproduced without prior written consent of Aon and Boulder County. The contents of the material should not be discussed with anyone outside of your organization. Under no circumstances should the client be contacted regarding this proposal, unless directed so by Aon, and all communication about this solicitation must be in writing. Any breach of this confidentiality clause may result in immediate disqualification of your organization from the selection process.

Vendor Content Inquiries

Vendor inquiries on the content of the RFP #7337-22 in the subject line, are due by 2:00 PM MDT on April 28, 2022. Please respond in writing via email to purchasing@bouldercounty.org and cc: suzanne.kohlmann@aon.com. All vendor questions and responses will be assembled into a single document and released to all participating vendors by end of day May 5, 2022. Questions should be specific and detailed in order to provide complete responses to all RFP sections. All questions will remain anonymous so that no organization will be identified as asking a particular question.

Proposal Submission

• To be considered a qualified candidate, your response to this RFP must:
  • Include a cover letter clearly spelling out deviations from requested services. Please note that plan designs, all benefit provisions, and policy particulars must be replicated to match the plan coverages and procedures. Unless indicated otherwise, your proposal will be interpreted as a duplication of the plan benefits, procedures, and policies as set forth in this RFP;
  • Respond clearly and concisely to all the financial sections of the RFP;
  • Comply with all specifications or clearly indicate where and why your proposal deviates;
  • Respond clearly and concisely to all questions in the questionnaire section without referring us to preprinted materials as your response;

Be received electronically by Boulder County Purchasing & Aon no later than 2:00 PM MDT on May 19, 2022. Bids must be submitted via secure email link to purchasing@bouldercounty.org and cc: suzanne.kohlmann@aon.com. (Note: This submission format via your secure system is required due to the limit on file size for materials sent to the county in other ways. The County needs to be able to download your bid materials in order to bypass email size limits.) The subject line should read “RFP #7337-22“ Bid Submission by ___(Carrier Name)___”

RFP #7337-22

Workbook – Boulder County of Colorado COBRA and FSA 2023

The attached addendum supersedes the original Information and Specifications regarding RFP # 7337-22 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

RFP #7337-22 Addendum 1

QB Import Client File (19)

QB Template

RMRDemographicCombinationFSA Sample File

RMRFSAChanges Sample file