PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:00 a.m. on OCTOBER 6, 2021. The meeting is expected to last approximately two (2) hours. Interested Parties are asked to meet at the Caribou Ranch parking lot, located at 1521 County Road 126, Nederland, CO 80466. Proposals from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting proposals from qualified and experienced contractors for forestry operation services, located on the Caribou Ranch and Sherwood Gulch Open Space properties located at 1521 County Road 126, Nederland, CO 80466. These services are required in order to complete an ~100 acres fuels reduction project. The selected Contractor will complete all aspects of the project within sixty (60) business days or specified date from the date of Notice to Proceed.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP. Only the Primary Contractor is responsible for meeting the insurance requirements listed in this RFP and those listed in the Colorado State Forest Service Grant.

The evaluation of the qualifications shall be based on the requirements described in this RFP. All properly submitted qualifications will be reviewed, evaluated, and selected by the Selection Committee.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another proposer based on the RFP, re-bid the work, or proceed in any lawful manner the County deems necessary.

Upon commencement of the Project, the County reserves the right to issue a Stop Work Order for any reason, in writing, as determined by the County, in its sole discretion. In the event a Stop Work Order is issued, work may only resume upon written notification of a Notice to Proceed from the County.

BOULDER COUNTY BID AWARD:

Boulder County requires the formality of issuing a formal bid award for this Project. The Boulder County Board of County Commissioners are required to approve the Project Bid Award, in a public meeting, prior to processing a contract for services. A period of ten (10) days follows in which the county is required to adhere to the Boulder County Appeals Process.

PROJECT FUNDING REQUIREMENTS:

This project is supported by a 2019 State Fire Assistance – Wildland-Urban Interface (WUI) Grant, from the Colorado State Forest Service (CSFS). Account No. 5391486 and Account Title 19CPG CG5 BO Caribou Ranch. Any associated contract will be subject to the terms and conditions of this Grant Agreement and all requirements.

The Project shall be completed in compliance with the Contract documents prepared by the County and with all Federal and State regulations.

The Submittal Checklist gives a complete list of additional documentation required for evaluation of the Proposals in addition to the required General Proposal Documents.

The selected contractor will comply with all state and local licensing requirements, including but not limited to, filing the State of Colorado Statement of Foreign Entity Authority paperwork, if contractor is not a Colorado company.

The selected contractor will be required to be in good standing with the Federal Government, any agency that is not in compliance or in violation of Federal law will not be considered by Boulder County. Boulder County will not conduct business with any entities listed on the Federal Debarment Checklist.

Boulder County is an Equal Opportunity Employer and no otherwise qualified individual and/or company shall be subject to discrimination on the basis of race, color, religion, creed, national origin, ancestry, sex, age, sexual orientation (incl. transgender status), physical or mental disability, marriage to a co-worker and retaliation for engaging in protected activity (opposing a discriminatory practice or participating in an employment discrimination proceeding) in any phase of employment or selection for this Project.

Boulder County and duly authorized officials of the State and Federal government shall have full access and the right to examine any pertinent documents, papers, records and books of the Contractors involving transactions related to this local program and contract.

SAM.GOV (System for Award Management) REGISTRATION:

A copy of your business’ registration in sam.gov submitted with your PROPOSAL is required.

DUNS NUMBER:

A copy of your business’ DUNS number submitted with your PROPOSAL is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate submitted with your PROPOSAL is required. Contractor shall be authorized to do business in the State of Colorado and shall provide the county a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

PAYMENT AND INVOICING:

Payment will be based upon work completed, inspected and approved by the County in increments of twenty-five percent (25%) for progress achieved at the time of invoicing. Invoices are paid Net 30 upon acceptance of work by County and submittal of approved invoices. The County does not have any prevailing wage requirements for this Project.

Final payment of required held retainage will be paid upon satisfaction of the required Notice of Final Settlement. It is anticipated that five percent (5%) will be held on each invoice submitted.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed and should contain sufficient information detailing all expenses. Additionally, all invoices should contain the current date, invoice number, amount due and current return address. Contractors will also include any assigned Purchase Order numbers issued for the project and this Request for Proposal solicitation number.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

BID SECURITY BOND:

A bid bond is not required for this Project.

PAYMENT BOND AND PERFORMANCE BOND:

A Payment Bond and a Performance Bond are each required and must equal 100% of the contract amount as out lined in the sample contract. Bidders may include the cost of this bonding into the total proposed cost. The bonds are due once the Bid Award is completed and prior to the execution of the contract.

The selected contractor will be required to submit the actual bonds to the County either in-person or by mail delivery. The contract will not be executed until the submitted bonds are received, verified and approved by the County, in writing.

Retainage on all approved invoices submitted and a Notice of Final Settlement posting will be required for this Project prior to the release of the secured bonds.

PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:00 a.m. on OCTOBER 6, 2021. The meeting is expected to last approximately two (2) hours. Interested Parties are asked to meet at the Caribou Ranch parking lot, located at 1521 County Road 126, Nederland, CO 80466. Proposals from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

ATTACHMENTS:

The following documents are part of this RFP:

1. Attachment A: Project Map
2. Attachment B: Forest Treatment Plan
3. Attachment C: Grant Agreement
4. Attachment D: Purchase Order Terms and Conditions
5. Attachment E: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. OCTOBER 11, 2021. A response from the county to all inquiries will be posted and sent via email no later than OCTOBER 13, 2021.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

RFPs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on OCTOBER 18, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFP #7272-21