PRE-BID MEETING:

A Mandatory Pre-Bid meeting is scheduled, starting promptly at 8:00 a.m. on OCTOBER 4, 2021. Interested Parties are asked to meet at the northeast corner of HWY 66 and N. 53rd Street (Attachment A). Parties will then be escorted though the Cemex property to the project site by the designated County Project Manager. If contractors miss the departure time, additional access will not be permitted. Contractors will have approximately two (2) hours to walk the project site and ask questions. Bids from companies not represented at the mandatory, pre-bid meeting, and site visit will not be accepted.

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is seeking bids from qualified and experienced contractors for the removal of invasive trees (black locust, Siberian elm, crack willow) on five (5) acres located on the Bullock Open Space property at 4964 Highland Drive Lyons, CO 80540. The Bullock property was excluded from restoration work done on the St. Vrain corridor after the 2013 flood and the area is highly invaded with non-native trees that are out-competing native cottonwoods on the site. There are approximately 573 trees of varying sizes slated for removal. The selected Contractor will complete all aspects of the project by November 30, 2021.

CONTRACT LANGUAGE:

The successful bidder will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. Work will not begin until a Notice to Proceed is issued by the designated Project Manager for this Project and only after the selected Contractor has provided an approved safety plan agreed to by the landowner, Cemex SAB de CV.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this BID.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another bidder based on this BID, re-bid the work, or proceed in any lawful manner the County deems necessary.

PAYMENT FOR SERVICES:

Contractor will be paid in one lump sum following the completion of the entire project and as approved by the County. This payment schedule may be altered, if agreed to by the selected contractor and the county, to include the payment of a pro-rated portion of either the Work as described in Table 1 or the Work described in Table 2.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

PRE-BID MEETING:

A Mandatory Pre-Bid meeting is scheduled, starting promptly at 8:00 a.m. on OCTOBER 4, 2021. Interested Parties are asked to meet at the northeast corner of HWY 66 and N. 53rd Street (Attachment A). Parties will then be escorted though the Cemex property to the project site by the designated County Project Manager. If contractors miss the departure time, additional access will not be permitted. Contractors will have approximately two (2) hours to walk the project site and ask questions. Bids from companies not represented at the mandatory, pre-bid meeting, and site visit will not be accepted.

ATTACHMENTS:

The following documents are part of this BID:

1. Attachment A: Project Area Map and Tree Removal Zones
2. Attachment B: Project Access Map and Pre-Bid Meeting Location
3. Attachment C: Purchase Order Terms and Conditions
4. Attachment D: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this BID will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. October 6, 2021. A response from the county to all inquiries will be posted and sent via email no later than October 7, 2021.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

BIDs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on OCTOBER 12, 2021. A bid opening will be conducted at 3:00 p.m. via email by sending a copy of the bid tab to all who have submitted a bid.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

BID #7273-21

The attached addendum supersedes the original Information and Specifications regarding BID# 7273-21 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

Bid #7273-21 Addendum 1