Boulder County government offices are closed Wednesday, June 19, in observance of Juneteenth. Primary Elections Vote Center locations are open.

Bidding Opportunity
**The due date for this bidding opportunity has passed**

BRETSA MASS NOTIFICATION SYSTEM

Due Date: 05/27/2022 2:00 pm
Bidding Number: RFP #7311-22
Bidding Categories: Boulder Regional Emergency Telephone Service Authority
Pre-bid Date and Time: 05/11/2022 9:00 am
Pre-bid Location:

See RFP Document for Zoom link

Other Comments:

Introduction

This Request for Proposal (RFP) is being solicited on behalf of the Boulder Regional Emergency Telephone Service Authority (BRETSA) by Boulder County. BRETSA is seeking written proposals from qualified vendors with expertise in providing Mass Notification Systems for public safety agencies. We are particularly interested in understanding if you firm has replaced an existing Mass Notification System and the steps required to complete such a project for a Telephone Authority with multiple PSAP’s and user Agencies.

Background

The Boulder Regional Emergency Telephone Authority (BRETSA) is a governmental entity established pursuant to 29-1-103, C.R.S. and 29-11-100.5 et seq. and in conformance with the Colorado Governmental Immunity Act 24-10-101 C.R.S. et seq. The Authority pays the costs of providing 911 telephone services, but does not pay for the cost of staffing individual dispatch centers. The cost of responding to 911 calls is covered by the participating emergency response agencies. Each of the members of BRETSA is responsible for providing their own dispatching services. BRETSA funds and purchases equipment and services for four primary public safety-answering points (PSAPs) within Boulder County, Colorado. These PSAPs are:

  1. Boulder County Sheriff (serving 7 Law agencies, over 20 Fire agencies and EMS)
  2. City of Boulder (Law, Fire, EMS)
  3. City of Longmont (Law, Fire, EMS)
  4. University of Colorado, Boulder (Law

Purpose

RFP #7311-22 will be used to select the most responsive and responsible vendor for award to proceed into contract negotiations with BRETSA. The purpose of this RFP is to obtain information to assist the BRETSA agencies with what products exist in the market today that could replace the existing Mass Notification system in use today. The BRETSA Agencies are looking for estimated timeframes for implementation (product and services) to deploy a new mass notification system.

The proposed Mass Notification System will be fully hosted by the vendor requiring no hardware, equipment, storage, etc. by any BRETSA agencies. The system should be web-based with the ability to access the system via a secure internet connection from any computer, tablet, or smart phone in order to send out alerts and notifications.

Additionally, BRETSA is interested in having responses from prospective vendors as to the cost of a mass notification hosted system and how the existing system would be replaced. Specifically, how your firm would plan and execute the replacement of an existing Mass Notification system in a planned and seamless process. Vendors to propose solutions that best meet BRETSA’s objectives and requirements for migrating to a new Mass Notification solution. The proposed solution must meet both current and future requirements of the local Agencies.

The BRETSA agencies have scheduled virtual vendor demonstrations of proposed Mass Notification products. Vendors may be requested to conduct demonstrations that show all current functions and features of the proposed system requested in this RFP document. BRETSA may request demonstrations of specific and relevant scenarios. Vendors should also be prepared to provide detailed technical and architectural information as part of these demonstrations. The demonstration may be conducted on-site at PSAP facility or done virtually and recorded (e.g., ZOOM) to allow dispatchers, managers, and other administrators to view and operate the proposed Mass Notification products.

Pre-Proposal Meeting

A non-mandatory virtual pre-proposal meeting is scheduled for Wednesday, May 11, 2022, 9:00 a.m. MDT. This meeting will be conducted using ZOOM:

Zoom Meeting Information:

https://us06web.zoom.us/j/87993999081

  • Meeting ID: 879 9399 9081
  • Passcode: 310854

Submittal Deadlines

  • Deadline for submittal to attend the virtual pre-proposal conference is 2:00 p.m. Mountain Time on Wednesday, May 4, 2022.
  • Deadline to submit written questions for the virtual pre-proposal conference is 2:00 p.m. Mountain Time on Thursday, May 5, 2022.
  • Deadline to submit written questions (post pre-conference) is 2:00 p.m. Mountain Time on Thursday, May 12, 2022.
  • Deadline for submittal of qualified responses is 2:00 p.m. Mountain Time, Friday, May 27, 2022.

Submission Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on May 27, 2022.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Email purchasing@bouldercounty.org; identified as RFP # 7311-22 in the subject line.

RFP #7311-22

The attached addendum supersedes the original Information and Specifications
regarding RFP # 7311-22 where it adds to, deletes from, clarifies or otherwise modifies.
All other conditions and any previous addendums shall remain unchanged.

RFP #7311-22 Addendum 1

The attached addendum supersedes the original Information and Specifications
regarding RFP # 7311-22 where it adds to, deletes from, clarifies or otherwise modifies.
All other conditions and any previous addendums shall remain unchanged.

RFP #7311-22 Addendum 2

RFP 7311-22 MASS NOTIFICATION

BRETSA_STANDARD_SERVICE_AGREEMENT_2022