Purpose/Background

Awarded vendors will be expected to enter into a continuing services contract with the county with the option to renew for four more one-year terms. No work is guaranteed by an award of a contract.

Boulder County has had a chipping program since 1993. The chipping program is designed to directly support wildfire mitigation efforts. During the last three years, the county has operated its own chipping crew to chip the slash piles and haul off the chips. In 2023, the county will use chipping contractors to conduct community chipping events. This SOQ will be used to create a list of chipping contractors. Communities will select from contractors on this list to complete their chipping events. All contractors on this list will be paid fixed rates based on a variety of factors such as chipping crew size, chipper size, and number of households involved in the chipping event. The goal of the program is to fund all chipping events in the county with a minimum of five participants with at least a half day of chipping work who are removing slash with the specific goal of reducing their wildfire risk. This program is being funded by the new wildfire mitigation tax.

Specifications and a sample contract are attached.

Written Inquiries

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. July 14, 2023. A response from the county to all inquiries will be posted and sent via email no later than July 18, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on July 21, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

SOQ #7479-23

The attached addendum supersedes the original Information and Specifications regarding SOQ # 7479-23 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

SOQ #7479-23 Addendum 1

Request for feedback:

Question: Is your company considering submitting a proposal? If not, can you give some feedback on why?

ANSWER:

The attached addendum supersedes the original Information and Specifications regarding SOQ # 7479-23 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.gov.

SOQ #7479-23 Addendum 2

The attached addendum supersedes the original Information and Specifications regarding SOQ # 7479-23 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

BIDS will only be accepted electronically by emailing purchasing@bouldercounty.gov.

SOQ #7479-23 Addendum 3