Purpose/Background

The Boulder County Transportation Department (County), replaces a number of drainage and/or irrigation culverts both as part of routine maintenance or in response to urgent conditions. Because many of these needs are unknown the County is requesting competitive unit price bids from qualified manufacturers for concrete pipe production, both for delivery or pickup at the manufacturer’s facility.

The County requests that eligible vendors submit, as part of the formal bid, competitive pricing lists based on estimated quantities provided in the Bid Tab for the pipe sizes provided. Generally, the County may have need for concrete pipe and end sections in standard sizing from 18-inch DIA through 120-inch DIA in both RCP and HERCP. There will also be a need for standard sizes of precast box culvert pipe. Finally, the County may need one or two precast inlet structures per calendar year. (Refer to the bid tabulation for exact sizes and estimated quantities.)

Note: The quantities listed for each bid item are approximate and represent the quantity the County could order in any given year. Many quantities are placeholders and represent an amount equal to one or more crossings needed to carry a drainage or waterway under a county road or driveway. There is no guarantee of quantity that the county will need for any given year.

Delivery of concrete products in Boulder County will be received at one site, a county-owned shop/yards site known as the Walden Ponds Shop. The address is 3897 N 75^th Street, Boulder, CO 80301 and is shown in Attachment “A”. Alternate delivery sites within Boulder County may be requested. Bidders are instructed to consider a “per mile/load” cost to be provided at the end of the bid tab.

The Transportation Department does not necessarily intend to select an individual bidder, but may choose multiple vendors that best meet the county’s needs for pricing, delivery and/or availability for selected pipe sizing. As a need arises for materials, the County will request a bid from the Continuing Services vendors selected for this contract. Bids would need to match the unit prices submitted and incorporated into the contract.

The products being bid are to be used for Boulder County capital improvements only and will not include flood recovery work or FEMA reimbursable projects.

Bidders are instructed to provide a truckload price for short loads that can be used with the seller yard price for delivery pricing of significantly less than full truckloads.

Bidders are instructed to provide unit pricing that will be effective for sales orders through the end of 2019, expiring on December 31, 2019. Selected bidders may renew contracts with the County for four (4) additional years, expiring on December 31, 2023. Prior to renewing each year, vendors will be contacted for the opportunity to add a price escalation factor, if needed, to be applied to the selling price for the next calendar year.

Each bidder is instructed to submit its product data sheet(s) for the materials requested.

Specifications are attached.

Mandatory Pre-Bid Meeting – N/A

• Written Inquiries: All inquiries regarding this BID will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m., February 15, 2019. A response from the County to all inquiries will be posted and sent via email no later than February 19, 2019, end of business. Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

• Submittal Instructions: BIDs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on February 22, 2019. A bid opening will be conducted at 3:00 p.m. Mountain Time at county offices.
• BID-7014-19