OPTIONAL PRE-BID VIEWING:

A Pre-bid meeting will NOT be held for this Project, instead a preview of the facility will be open for viewing by contractors registered for a designated timeslot.

All interested Parties, that timely request to participate in the optional Pre-BID viewing, will be permitted access to the project site, this will last approximately thirty (30) minutes. Only one (1) designated representative from a company/firm will be scheduled. Attending the Pre-BID viewing is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Due to the importance of the project and budgetary restraints, all interested Parties are strongly encouraged to attend the pre-bid meeting to ensure the submittal of a complete bid. Change order requests due to incomplete bids or a miscalculation of required tasks by the selected contractor will not be entertained by the County and will be the sole financial responsibility of the selected contractor to complete the Project.

Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by the County.

Interested Parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to reserve a place at the optional pre-BID viewing, reserved spaces will be on a first-come, first-serve basis. The meeting date and time will be disclosed when a reservation is made. This is not a public property, access will not be permitted beyond the pre-scheduled, pre-BID viewing. Reservations will only be taken beginning on Monday, October 26, 2020 through the end of business, 4:30 p.m., on Wednesday, October 28, 2020.

Attending the optional Pre-BID viewing is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Questions regarding additional information not covered in this Informal Invitation to BID or questions posed at the pre-bid meeting, are to be directed to purchasing@bouldercounty.org , in writing. The county will post the answers to the submitted written questions in a posted, bid addenda, as directed, in this Informal Invitation to BID.

Boulder County adheres to the Colorado State Department of Public Health & Environment Guidelines as related to the COVID-19 pandemic, therefore, a limit of only 10 people, including staff, may attend the meeting. For the safety of all potential bidders attending and staff, if you have recently been in close contact with anyone who has contracted COVID-19 or are experiencing symptoms, please refrain from attending. Additional requirements are as follows:

1. Information will not change hands.  No documents, writing instruments, business cards, sign in sheets, etc.;
2. All participants are required to wear face coverings;
3. All participants are required to maintain at least 6 feet of physical distancing at all times;
4. Participants will be allowed to take photos or videos of the site in order to review with sub-contractors or reference for bid submission.

Please note that the County may reschedule the optional Pre-BID viewing, terminate or modify the process at any time due to changing circumstances related to the current COVID-19 pandemic.

The County representative will remain onsite for the duration of the site visit and leave only after the interested Party representatives have left the site. Access without County supervision is strictly prohibited.

BACKGROUND:

Boulder County Parks and Open Space (BCPOS) is seeking bids from qualified and experienced janitorial and pest mitigation contractors for cleaning and pest mitigation services, including recommendations for pest mitigation. These services are required for the farmhouse located on the Barrett Open Space property at 13100 N. 107^th Street, Longmont, CO. BCPOS houses a historic artifact collection in the farmhouse on this property. The county is seeking to have cleaning and pest mitigation services at this property’s farmhouse on either an annual, biannual, or quarterly basis depending on the budget allowances. The approximate square footage of the farmhouse’s main/first floor is 1,142 square feet and the second/upstairs floor is 703 square feet.

The selected Contractor is expected to complete all aspects of the initial project on or by December 31, 2020.

CONTRACT LANGUAGE:

The County is seeking a qualified contractor to retain for future projects of the discipline as described above.

The successful bidder will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The selected contractor will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor list compiled from this solicitation.

Bidders should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Bidders are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.

Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this Informal BID.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

OPTIONAL PRE-BID VIEWING:

A Pre-bid meeting will NOT be held for this Project, instead a preview of the facility will be open for viewing by contractors registered for a designated timeslot.

All interested Parties, that timely request to participate in the optional Pre-BID viewing, will be permitted access to the project site, this will last approximately thirty (30) minutes. Only one (1) designated representative from a company/firm will be scheduled. Attending the Pre-BID viewing is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Due to the importance of the project and budgetary restraints, all interested Parties are strongly encouraged to attend the pre-bid meeting to ensure the submittal of a complete bid. Change order requests due to incomplete bids or a miscalculation of required tasks by the selected contractor will not be entertained by the County and will be the sole financial responsibility of the selected contractor to complete the Project.

Boulder County reserves the right to decline a request for bid withdrawal (claim of error) based on a bidder’s failure to view the project site as encouraged by the County.

Interested Parties should contact the Boulder County Purchasing Department at purchasing@bouldercounty.org to reserve a place at the optional pre-BID viewing, reserved spaces will be on a first-come, first-serve basis. The meeting date and time will be disclosed when a reservation is made. This is not a public property, access will not be permitted beyond the pre-scheduled, pre-BID viewing. Reservations will only be taken beginning on Monday, October 26, 2020 through the end of business, 4:30 p.m., on Wednesday, October 28, 2020.

Attending the optional Pre-BID viewing is not mandatory nor is it required to submit a bid for the project, but instead, is highly encouraged.

Questions regarding additional information not covered in this Informal Invitation to BID or questions posed at the pre-bid meeting, are to be directed to purchasing@bouldercounty.org , in writing. The county will post the answers to the submitted written questions in a posted, bid addenda, as directed, in this Informal Invitation to BID.

Boulder County adheres to the Colorado State Department of Public Health & Environment Guidelines as related to the COVID-19 pandemic, therefore, a limit of only 10 people, including staff, may attend the meeting. For the safety of all potential bidders attending and staff, if you have recently been in close contact with anyone who has contracted COVID-19 or are experiencing symptoms, please refrain from attending. Additional requirements are as follows:

1. Information will not change hands.  No documents, writing instruments, business cards, sign in sheets, etc.;
2. All participants are required to wear face coverings;
3. All participants are required to maintain at least 6 feet of physical distancing at all times;
4. Participants will be allowed to take photos or videos of the site in order to review with sub-contractors or reference for bid submission.

Please note that the County may reschedule the optional Pre-BID viewing, terminate or modify the process at any time due to changing circumstances related to the current COVID-19 pandemic.

The County representative will remain onsite for the duration of the site visit and leave only after the interested Party representatives have left the site. Access without County supervision is strictly prohibited.

ATTACHMENTS:

The following documents are part of this Informal BID:

1. Attachment A: Property Location Map
2. Attachment B: Interior Photos
3. Attachment C: Floor Plan
4. Attachment D: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this Informal BID will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 4, 2020. A response from the county to all inquiries will be posted and sent via email no later than November 9, 2020.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

BIDs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on November 16, 2020. A bid opening will be conducted at 3:00 p.m. via email to all who have submitted a bid.

IBID #7185-20