PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:30 a.m. on October 15, 2019. Interested Parties are asked to meet at 291 Ridge Road, Nederland, CO 80466. Bids from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

BACKGROUND:

Boulder County Parks and Open Space Department (BCPOS), Resource Management/Forestry Division, is seeking proposals for woody biomass transportation services.

In 2008, the Meeker Park /Allenspark Sort Yard was opened to the public in an effort to help battle against the bark beetle epidemic. The establishment of a second sort yard, Nederland Area Sort Yard, was established in 2010, has ensured that county funds are used more effectively to address bark beetles and fire mitigation, in which dedicated resources are shared between the two sites.

The Community Forestry Sort Yards (CFSY) offer landowners a place, free-of-charge, to dispose of beetle-killed trees, which reduces the spread of beetle infestation and slows the tree mortality rate. In addition, landowners can dispose of wood that was cut to improve defensible space around their homes or to carry out forest health projects. Sort yards not only offer a place to dispose of wood that is often not accepted through traditional sawmill operations, but they contribute to local wood markets for sustainable products such as polls, rails, posts, logs, firewood, mulch, and even biomass energy.

Currently, there are two operational sort yards for the public to utilize:

291 Ridge Road, Nederland, CO 80466

8200 Highway 7, Meeker Park, CO 80517

The two operational biomass heating facilities are located at:

5201 Saint Vrain Road, Longmont, CO 80503

3200 Airport Road, Boulder CO 80301

Proposers are advised that future processing/ origination sites and destination sites may be designated by BCPOS. The selected contractor(s) should be available on “as needed” basis throughout the year.

CONTRACT LANGUAGE:

The County is seeking qualified contractors to retain for future projects of the discipline as described above. The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor list compiled from this solicitation. Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County. Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ. Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

The following documents are part of this SOQ:

ATTACHMENTS:

1. Attachment A: Sample Contract
2. Attachment B: Project Site Map
3. Attachment C: 2018 Semi Truck Load Chart PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:30 a.m. on October 15, 2019. Interested Parties are asked to meet at 291 Ridge Road, Nederland, CO 80466. Bids from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

WRITTEN INQUIRIES:

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. October 22, 2019. A response from the county to all inquiries will be posted and sent via email no later than October 29, 2019.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on November 14, 2019.

SOQ #7072-19

2016-2019 Yearly Truck Logs

SOQ #7072-19 Addendum 1