BACKGROUND:

The Agricultural Resource Division of the Boulder County Parks and Open Space Department (BCPOS) is seeking solicitations from qualified Contractors for the installation of center pivot sprinkler systems. The center pivots that may be installed include but are not limited to: linear move sprinkler systems and solid set with hand move sprinkler systems. These sprinkler systems will be installed on agricultural open space properties and will be assigned on a project-by-project basis. Projects assigned will involve parties that have qualified and are approved for the Federal Environmental Quality Incentive Program (EQIP), managed by the Natural Resource Conservation Service (NRCS). NRCS standards and specifications will be required for these projects. The agricultural tenants of these properties, who are the qualifiers of EQIP funds, will be the purchaser of the irrigation systems. Any and all warranties provided should extend to the tenant and the County. The tenant will be reimbursed by NRCS through EQIP funds and by BCPOS. Reimbursement by the County to the tenant will be based on, and is not to exceed, the original submitted bid amount from Contractor.

Boulder County is not financially responsible for payment to the selected contractor.

This SOQ is meant to establish an annual list of qualified Contractors that the agricultural tenants can use to obtain price quotes for their specific irrigation sprinkler design, therefore, more than one (1) contractor will be selected. This SOQ is not intended to establish a contract between the County and the Contractor, but to ensure all Contractors are in compliance with county procurement requirements. The Tenant and Contractor will release all bid information to the County including specs and design maps. Boulder County will issue written authorization to the tenant once a Contractor has been selected.

The successful bidder will be required to enter into a Sales Agreement with the tenant for the specified property. The County will provide, as an intended attachment to the Sales Agreement, a copy of the Agreement for Installation for Structural Water Conservation Facilities on Boulder County Open Space. The Parks and Open Space Department will reimburse the tenant a predetermined amount based on the EQIP funding and the original submitted bid amount from Contractor. NRCS and the County Agricultural Project Coordinator will be involved in each phase of the project and will be required to inspect each phase of construction. The County will be required to perform final inspection upon completion of the project. The Contractor acknowledges that this SOQ does not constitute a guarantee that Contractor will receive any Projects or Work of any kind from the tenant, if selected, and in such event, Contractor would not receive any payment.

CONTRACT LANGUAGE:

The County is seeking qualified contractors to retain for future projects of the discipline as described above. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor vendor list compiled from this solicitation.

Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.

The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.

Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

PRE-PROPOSAL MEETING:

A Pre-proposal meeting will NOT be held for this Project.

WRITTEN INQUIRIES:

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. on Monday, October 7, 2019. A response from the county to all inquiries will be posted and sent via email no later than Wednesday, October 9, 2019.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on Monday, October 14, 2019.

SOQ #7069-19